Accounts Assistant

ABOUT THE ROLE

This role will support Catella APAM’s Accounts Payable and Credit Control function which services both our internal company accounts and external clients to deliver a seamless finance function.

KEY ACCOUNTABILITIES INCLUDE:

Supplier / Ledger Management

• Manage AP inbox daily, ensuring all correspondence is answered within KPIs and issues highlighted to FM
• Reviewing and chasing outstanding PIR items requiring approval on a weekly basis.
• Daily, accurate and timely processing of supplier invoices onto PIR and sending to appropriate person for approval (ensuring that all invoices are addressed correctly and are VAT compliant).
• Daily, accurate and timely processing of supplier invoices onto ledger once approved.
• Payment runs (frequency may vary depending on client).
• Processing one off payments as necessary.
• Sending supplier remittances.
• Request, investigate and post supplier / tenant refunds.
• Set up new suppliers on system
• Supplier reconciliations to statements / invoices for c/fwd balances.
• Regularly review ledgers and investigate and clear credit balances.
• Liaising with suppliers via phone and email to resolve queries quickly and efficiently.
• Proactively deal with reminders and statement to avoid further action being taken or late payment charges.

Credit Control

• Regular internal arrears meetings and arrears reporting to Property Managers / Client Accountants.
• Raising interest charges as instructed by Property Manager.
• Issuing of arrears letters and any bailiff/legal action (e.g. CRAR and SCAR) in line with APAM procedures.
• Updating Propman with arrears notes and tenant data changes (e.g. contacts, name changes).
• Collection Stats internal reporting and other adhoc reporting as required on a quarter basis.
• Manage credit control inbox daily, ensuring all correspondence is answered within KPIs and issues highlighted to FM
• Reconciliation of bank balances to TB balance.
• Posting of all cash received and any necessary transfers between bank accounts.
• Request, investigate and post tenant refunds.
• Liaising with tenants via phone and email to resolve queries quickly and efficiently
• Tenant reconciliations 

 WHO WE ARE LOOKING FOR:

Key skills:

• Ability to take full ownership of role and ability to multi-task.
• Strong team player with proactive and problem-solving attitude
• Strong customer service skills and ability to professionally communicate with variety of suppliers
• Excellent communication skills and able to successfully communicate with staff at all levels.
• Excellent organisation skills and excellent attention to detail
• Excellent time management skills, ability to prioritise and meet strict deadlines

Qualifications and Experience: 

• Have at least 1 years’ experience in a purchase ledger / Credit control finance role.
• Microsoft Word and Excel – Intermediate

SPECIAL REQUIREMENTS:

• Hybrid role working 4 days per week in the Company's Manchester office
• MUST be able to commute to the Manchester office